Inspectors : Document

Quick links:

Document

The Document inspector provides specific information about the current document. This information is presented in four specialized views: annotations, e.g., highlights in a PDF, attachments like images in .rtfd files, detected links in the document, and other documents mentioning the name or an alias of the current one.

Annotations

As PDF files are often used in DEVONthink, annotating these documents is commonplace. The Annotations view displays a listing of the annotations in the current document. Each annotation is listed with the following metadata: page number, type, content or author, and the date the annotation was made. In the case of highlights, text, or note annotations, the content will be displayed. With graphic annotations, e.g., rectangle or ovals, the author will be displayed. The list can be sorted by clicking the appropriate header. Select an item in the list to switch to the proper page. The annotation on the page will be selected. This makes it easy to navigate via the document's annotations.

At the bottom of the view is a Details section. For Note annotations, this will show the text of the annotation. Details can be added to other annotation types as well, but only supports plain text entries.

Opening the context menu in the Annotations list offers the following options:

Copy: Copies the metadata and any text in the Details to the clipboard as plain text.
Copy Page Link: Copies a URL to the clipboard pointing directly to the current page of the document.
Delete: Delete the current annotation.
Select/Deselect All: Quickly select or deselect the items in the list.

Attachments

This inspector displays any attachments or linked images of the current document. For example, in a rich text with attachments, .rtfd file, you can see and access the attachments individually. Selecting the attachment will select it in the document. Drag and drop an attachment to export it to another location. This inspector also works with Markdown, bookmarks, and HTML-based files, e.g., formatted notes.

Opening the context menu in the Attachments list offers the following options:

Open: Provides options to open the attachment in DEVONthink, tabs, or even the system default browser, depending on the current document and its underlying link.
Copy / Copy Name: Copy the attachment as a file or just its name.
Add to Downloads: Add the attachment to the Download Manager. Available when viewing linked images in web content.
Select/Deselect All: Quickly select or deselect the items in the list.

Links

For the selected document, DEVONthink will attempt to determine if it contains links. These may be web URLs, file URLs, item links, and even DEVONthink's WikiLinks. (You may be surprised by the number of links in many documents.) The top section of the Links view displays a list of any outgoing links, i.e., links to other files, websites, etc. The bottom Incoming Links view shows incoming links, i.e., links in other files to the current document.

Select a link in the list to show it in the view/edit pane. Double-click a link to open it in a document window or an external application. Option-click or Shift-Option-click a link to open it in a new tab. Opening the context menu in the Link list offers the following options:

Open: Opens the link in an external application.
Open in Tabs: Opens the link in a new tab, when possible.
Copy: Copies the URL to the clipboard
Delete: Deletes the link and the text.
Select/Deselect All: Quickly select or deselect the items in the list.

In the Incoming Links section, the context menu has an extra command: Copy Name. Use this to copy the name of a linked file and paste it into another document as a WikiLink.

Mentions

This inspector is similar to the Incoming Links pane of the Links inspector, however it lists all mentions - linked or not- in a selected document. Mentions are content matches in other documents, based name or alias of of the selected item. This inspector can be useful both for writing and researching to view mentions, especially for those not using automatic Wiki linking. Finally, unlike the incoming links inspector, this inspector supports mentions in any document type, e.g., PDFs.

Selecting a mention shows a summary of the occurrences in the lower pane. Documents with mentions can be opened via a double-click or the context menu or revealed. Also there are some copy functions in the context menu: Copy copies the item link, Copy Name copies the file's name, and Copy Summary copies the summary for the selected document..